AI Intake Coordinator for local service businesses
Spend less time reviewing inquiries and preparing replies
Receive an organized inquiry and a suggested reply in your review email. See what the customer needs, identify missing details, and prepare your response with less rewriting.
You stay in control. Nothing is sent automatically, and the system never promises an appointment, price, diagnosis, or service time.
Where good leads slip away
The customer reaches out after hours
After-hours inquiries can wait until someone is available to respond. A prepared summary and suggested reply can help your team get started when they return; a staff member still needs to send the response.
The request is missing key details
Identify missing details such as an address, callback number, vehicle information, or photos, so your team can ask for them in its next response.
Your team is already busy
Urgent requests blend in with routine questions, and staff spend time rewriting the same replies.
What arrives in your inbox
See urgent customers first
Safety-related and time-sensitive messages stand out instead of getting buried in the inbox.
Understand the request quickly
See what the customer needs and what information is still missing before you call or email them.
Open a response that is already written
Read the suggested text and email replies in your review email. Check the details, edit or copy the appropriate draft, and send it through your usual tools.
How the 14-day pilot works
1. A customer contacts you
The inquiry comes through your website form or another intake path we agree on.
2. Your inbox gets the prepared intake
You receive the important details, missing questions, and a customer response ready to review.
3. You review and respond
Your team checks the details and decides whether, when, and how to contact the customer.
A practical first step, not a software overhaul
- Keep the website, inbox, and scheduling process you already use
- Review every customer-facing response before it is sent
- No automatic pricing, diagnosis, appointment confirmation, or availability promises
- Agree on a usage limit and service price before the pilot starts; model-processing costs are estimates
- Use the 14-day pilot to measure preparation time, draft usefulness, and response time, then review whether continuing makes sense
Agree on the pilot before it starts
After a short conversation, I will provide a written outline covering the intake source, review inbox, setup, inquiry allowance, support, price, and what happens after 14 days. We will agree on what to measure before work begins. Compatibility with your current forms and tools is checked during scoping.
Built first for auto repair and home services
The initial pilot is for independently owned auto-repair shops, HVAC companies, plumbers, electricians, and similar service businesses in Prospect Heights and nearby northwest suburbs. It works best when website or email inquiries still require someone to read, organize, and answer them manually.
Your staff remains in control
The AI Intake Coordinator supports your team; it does not replace their judgment. It prepares the intake and the next response, while your business makes every customer-facing decision.
See whether it fits the way you work today
Tell me where new inquiries arrive, who normally responds, and what happens when a message comes in after hours or without enough information. I will outline a small, review-only pilot around your current process.