AI Intake Coordinator for local service businesses
Every website inquiry already has a response ready when you open your email
Know what the customer needs in ten seconds, see which details are still missing, and review a ready-to-send reply without starting from scratch.
You stay in control. Nothing is sent automatically, and the system never promises an appointment, price, diagnosis, or service time.
Where good leads slip away
The customer reaches out after hours
By the time the office opens, the customer may already be talking to another business.
The request is missing key details
Stop chasing customers days later for an address, callback number, vehicle details, photos, or other information your team needs.
Your team is already busy
Urgent requests blend in with routine questions, and staff spend time rewriting the same replies.
What arrives in your inbox
See urgent customers first
Safety-related and time-sensitive messages stand out instead of getting buried in the inbox.
Understand the request quickly
See what the customer needs and what information is still missing before you call or email them.
Open a response that is already written
Review a personalized text and email draft, make any changes, and decide what to send.
How the 14-day pilot works
1. A customer contacts you
The inquiry comes through your website form or another intake path we agree on.
2. Your inbox gets the prepared intake
You receive the important details, missing questions, and a customer response ready to review.
3. You review and respond
Your team checks the details and decides whether, when, and how to contact the customer.
A practical first step, not a software overhaul
- Keep the website, inbox, and scheduling process you already use
- Review every customer-facing response before it is sent
- No automatic pricing, diagnosis, appointment confirmation, or availability promises
- Set a clear usage limit and see exactly what each processed inquiry costs
- Test it for 14 days, review the results, and continue only if it saves your team time
Built first for auto repair and home services
The initial pilot is for independently owned auto-repair shops, HVAC companies, plumbers, electricians, and similar service businesses in Prospect Heights and nearby northwest suburbs. It works best when website or email inquiries still require someone to read, organize, and answer them manually.
Your staff remains in control
The AI Intake Coordinator supports your team; it does not replace their judgment. It prepares the intake and the next response, while your business makes every customer-facing decision.
See whether it fits the way you work today
Tell me where new inquiries arrive, who normally responds, and what happens when a message comes in after hours or without enough information. I will outline a small, review-only pilot around your current process.